Workflow and business automation.It retries, resumes and never runs twice.
DEET Studio is a software and AI studio in Lagos, Nigeria. We automate the repeat work in a business: invoices, reports, data entry and approvals, and order to invoice to dispatch chains that retry, resume and never run twice. We connect to the tools you already run, and a person checks anything that matters.
What we automate
If your team does it the same way every week, we can usually automate it.
Order to invoice to dispatch
A new order reserves stock, sends the invoice, nudges if it's unpaid and tells the warehouse once the money lands.
Chasing unpaid invoices
Reminders on the days you choose, on WhatsApp or email, that stop the moment the payment arrives.
Payment reconciliation
Matches every payment to its invoice, flags the odd ones for a person, and syncs to QuickBooks, Zoho Books, Sage or Xero.
Data entry from documents
Invoices and waybills arrive as photos, and the fields land in your records, with doubtful ones sent for checking.
Reports and approvals
Weekly digests to email, Slack or WhatsApp that show what moved, and approvals that reach the right person.
When this happens, do that.Even when the network sulks.
AI goes only where judgement is needed. Everything else is plain, testable code.
- Triggers from webhooks, database changes, inbound email or a schedule.
- Durable workflows that resume after a timeout, right where they stopped.
- Retries with backoff, and a queue for the steps that still fail, so nothing is lost quietly.
- Idempotency keys on every side effect, so a retry never sends a second invoice.
- Timers, waits and branches, such as “if unpaid, nudge on Friday”.
- A run history you can inspect and replay.
Say you run a distributor in Kano.
Each new order reserves stock and sends the invoice on WhatsApp. If it's unpaid, the customer gets a nudge. Once paid, the warehouse is told to dispatch. If the network drops halfway, the chain picks up where it stopped and nothing goes out twice.
How it starts
- Tell Alma what you need. She writes it up as a one-page brief, and a person on the team reads it.
- The team comes back with a real number before any work starts. Alma never quotes a price. People do that.
- You get a working first version you can click. We finish what we start, then hand you the keys.
Questions about automation
Which business processes can you automate?
Most repeat work: taking orders, chasing unpaid invoices, sending reports, moving data between your tools, and reading documents to fill forms, with a person checking anything that matters.
Will automation work with the software we already use?
Yes. We connect to what you already run, your payments, spreadsheets, accounting and existing software, and build around it, so nothing has to be replaced first.
What happens if a step fails halfway?
It retries, then resumes where it stopped, and it never repeats a step that already went through. Anything that still fails goes to a queue a person can see, with its full history.
Is this AI or ordinary automation?
Both, each where it fits. Rules that never change run as plain, testable code. AI comes in where judgement is needed, like reading a messy document, and a person checks what it isn't sure of.
What runs without anyone checking it?
Only what you've agreed can. Anything that spends money, makes a promise or can't be undone waits for your yes, and you can see a record of every run.
How much does automation cost?
It depends on what's being automated and what it connects to, so we don't guess in public. Tell Alma about the work, and the team comes back with a real number before any work starts.